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Accounts Assistant at Kilimo Trust


a) Finance & Accounting

i)      Preparation of project budgets in consultations with technical team, adherence to all donor’s financial management guidelines, financial reporting to the donor on quarterly basis, and preparations for institutional and project audits.

ii)     Preparation of monthly bank reconciliations on the 3rd day of the subsequent month.

iii)    Preparation of Monthly reconciliation of all supplier and service provider records by the 5th of every new month.

iv)   Preparation of accurate monthly, quarterly and annual Kilimo Trust financial reports by 7th following end of the period.

v)     Prepare project monthly financial reports to the funders as per the relevant grant agreements by not later than 5th following end of month.

vi)   Prepare draft annual financial statements and support internal and external audit processes.

vii)  Ensure timely invoicing, collection of debts, and depositing of cash.

viii) Prepare, process and submit tax and other statutory payments and returns on time.

ix)   Properly check all payments to Service Providers and staff in line with the laid down procedures of the Trust.

x)     Maintain Petty Cash Float

xi)   Review travel advance requisitions, expense claims and travel accountabilities submitted by staff.

xii)  Ensure that travel accountabilities are fully checked and forwarded for authorization within three

(3) days of receipt

xiii) Preparation of journals for approval by the Accountant

xiv) Ensure adherence to Kilimo Trust internal controls and laid down procedure.

xv)  Prepare invoices to service customers and ensure they are received on a timely basis

xvi) Management and updating of the Trust asset register monthly.

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