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Documents and Records Assistant at Ardent Porters International (API)

ob Title: Documents and Records Assistant


About API

Ardent Porters International (API) is a clearing and forwarding company that is based in Dar es Salaam. We operate in collaboration with a sister company, known as Ardent Porters Limited, in Yiwu, China. We provide a range of services including Customs Clearing, Imports Facilitation, Exports Management, Buying Agency, Full Container Cargo (FCL) Handling, Loose Cargo (LCL) Handling, and Insurance Brokerage.

Position Summary


  • The Documents and Records Assistant will be responsible for administering API documents and procedures that will allow
  • API to capture, store, retrieve, share, and destroy electronic and paper records and documents.


Main Responsibilities


  • To record, file and distribute all inward and outward correspondences including mail, email, and internal correspondence.
  • To prepare letters and correspondences to mails and emails.
  • To track, follow up and receive all import/export documents.
  • To audit all import/export documents for accuracy and consistency.
  • To assist staff with requests to locate and retrieve documents and records.
  • To track shipments and make updates in appropriate registers.
  • To prepare reports as required.
  • To answer all incoming calls.
  • To undertake any other task that may be assigned by directors or supervisor.




  • Superior oral and verbal communication skills.
  • Good command in English.
  • Excellent organization skills.
  • Meticulous attention to details.
  • Good command in Microsoft Office Applications – particularly Microsoft Excel, Microsoft Word, and Microsoft PowerPoint.
  • High level of integrity.
  • Good interpersonal skills and ability to work as part of team.
  • The level of education should be a diploma or above.
  • At least two (2) years experience in records management activities.
  • Should be under 30 years of age.


Application Process

Applications, along with C.V’s, should be submitted online to [email protected] before 10:00pm on Thursday,December 17th, 2020.

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