Position: Human Resources Officer Location: Amref Health Africa Country Office in Dar es Salaam Reports to: Human Resources Manager
Purpose of the Job To provide strategic support to the Human Resources functions, Administration and Management and ensuring that operations of the entire Amref Health Africa in Tanzania country program support services run efficiently and effectively in a cost effective manner.
Key Responsibilities/Key Results Areas (KRAS)
1. Employees Relationship
Provide ongoing coaching, support and advise to the management and employees on people and HR related issues.
Provide timeous feedback and maintain professional communication to all stakeholders of Amref Health Africa.
Being available and proactive in addressing people related issues in the Organization by maintaining close relationship with the employees at all levels.
Support the development and implementation of HR initiatives and systems within Amref Health Africa
2. Performance Management
Assist in ensuring of the effective communication and implementation of Performance Management system in accordance with Amref Health Africa human resources manual
Assist the management with identifying of the top performers and implement appropriate action plans to further enhance their performance and career in the organization.
Responsible on identifying of non-performers and assist management to develop personal development plans and monitor their progress on a monthly basis
3. Compliance Management
Provide guidance on compliance and counseling on Amref Health Africa policies, procedures and best practice
Oversee training of Amref Health Africa staff in safety procedures and first aid care giving and compliance to standard operation procedures by Amref Health Africa staff and high performance by security service providers.
Work with teams to design strategies for continuous process improvement to ensure sustainability of operations at all levels.
Manage the development and maintenance of human resources systems, policies and procedures.
Maintain employee records according to Amref Health Africa policy and legal requirements
Ensure employees compliance with Amref Global Code of Conduct, Safeguarding policy, HR audits and donor audits recommendations
4. Recruitment & Selection
Create, supervise and implement effective onboarding plans as per Amref Health Africa
Identify the right candidates for the right job through assessments, interviews and employee profiling processes
Maintain fair and equitable recruitment approach in line with the specific jobrequirements
Conduct relevant employment background and reference checks on all employees and prepare job offers to the successful candidates
Create a pool of suitable candidates for future employment on data base to meet the employment demands of the business
5. Employee Administration
Ensure that contracts of permanent and temporary staff are prepared in collaboration with other departments.
Ensure that salary packages of Amref Health Africa staff members are prepared as per Organization Human Resources policy.
Ensure that files are opened for new appointments and transfers are done.
Ensure that files are closed when employees resign or services are terminated.
Ensure that Time sheet, attendance register sheets is scrutinised monthly.
Ensure that new employee’s forms and contracts are received and completed (Pension Fund, Medical Aid, Social Security, etc.)
6. Disciplinary & Grievances
Take part in the disciplinary hearing process, assist to verify and confirm warnings and monitor improvement of undesirable behavior and misconduct
7. Routine Administrative functions
Support the Amref Health Africa HR Unit to conduct staff exit interviews to minimize the staff turnover and retain good performers
Manage employee mobility through transfers, promotions and terminations
Ensure that all letters and other correspondences are correct, signed and send out on time
Provide input to the policy and procedure formulation and amendments on an ongoing basis
Qualification, skills and experience
Master’s Degree in Human Resources Management, Industrial Relations and Business Administration.
Certification and professional qualifications in Human Resources Management, Strategic Human Resources Management, Industrial Relations, Laws and Business Administration
Should have strong experience and background in managing compliance issues relating to donors regulations, statutory regulations and local/international established professional standards
Minimum of six (6) years’ experience in similar role, and working at least three years in an NGO/international organizations or a donor funded project
Skilled in Administration, organization development, strategic orientation and team orientation
Thorough understanding of the local labor laws; confidentiality, analytical with an eye for detail
Good communication skills; good organization skills; working with people, drive for results, leading and supervising, persuading and influencing, commitment, and integrity.
Fluency in English and Kiswahili required (excellent written, spoken and comprehension skills).
If you meet the criteria given above and interested in the vacancies, please send an application letter and CV combined in as one document indicating your present employer and position, daytime telephone contact, names and addresses of three referees. To be considered, your application must be received by 16.30 HOURS September 15, 2019. Please mention the job title/vacancy name or use the job title as the subject line when applying for this position failure to do that your application may not be retrieved. All correspondences should be directed to: Email: [email protected].
Direct application through mail will not be accepted.
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