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NAFASI ZA KAZI – Pact, Administration and Finance Director


Administration and Finance Director 

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.


Program Delivery (PDEL) – Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Program Delivery Team, contributes to realizing this purpose by: Forging smart partnerships and treating all people with dignity and respect; Applying organizational policies and regulatory compliance appropriately and consistently; Facilitating team spirit among colleagues and promoting the organization through communications; Influencing decision makers through focused, relevant communications; Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all; Cultivating and harvesting innovation; Contributing to the organization’s ability to think and act strategically at all times; Inspiring and spreading our desired organizational culture across the global enterprise.

Project Overview

Pact is recruiting an Administration and Finance Director for an upcoming U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) funded Community Social Welfare System Strengthening follow-on activity to increase access to and use of health/HIV, social welfare, and protection services by vulnerable HIV-affected populations. The goal of this proposed Community Social Welfare System Strengthening program is to improve the health, well-being, and protection of Orphans and Vulnerable Children (OVC), at-risk Adolescent Girls and Young Women (AGYW) and People Living with HIV (PLHIV) in high HIV burden communities. The activity will be client-centered and community-focused in order to contribute to 95-95-95 goals.

The program seeks to attain the following objectives:

Objective 1: Improve core competencies of the community-based social welfare workforce to enable the delivery of health/HIV, social, and protection services (50% LOE)
Objective 2: Improve functionality of community systems and structures to strengthen service delivery for OVC, at-risk AGYW and PLHIV (40% LOE)
Objective 3: Strengthen community social welfare planning and budgeting for improved accountability to HIV affected populations (10% LOE)

Position Purpose

The Administration and Finance Director will be the lead expert for financial operations and management. Responsibilities include being responsible for efficient resource deployment and use, program accounting and financial reporting systems, cost-share and related reporting, and ensuring compliance with USAID financial, contractual and accounting rules and regulations. This position is contingent upon award.

Key Responsibilities

  • Oversee all administration and procurement coordination and ensure an effective and efficient operating platform for the program.
  • Responsible for oversight of budget preparation, processes, and management in conjunction with the relevant program managers, including the development and review of relevant standard costs and scales for the programs. Track expenditures and justify allocations and reclassifications, when required.
  • Work closely with senior management to address any financial or performance issues to ensure smooth implementation, financial and technical reporting, and tracking of the individual partner activities against work plans.
  • Design and implement systems and procedures following Pact standards adapted to handle specific country constraints and conditions yet ensuring adequate internal controls and minimizing risks.
  • Work with the relevant Departments (Programs, M&E, etc.) on integrated management of all project finances to ensure effective use of resources to achieve program objectives in compliance with all donor requirements.
  • Oversee and coordinate with the grant’s unit as well as training/mentoring of staff where necessary in the financial management of the programs’ grant agreements with local NGO’s.
  • Support financial management of sub-grants, including processing advances/liquidations, monitoring/compliance visits, and close-out procedures.
  • Track program cost-share ensuring it is compliant with donor requirements.

Basic Requirements

  • A Master’s Degree with 11 or more years of experience in Business Administration, Finance, Accounting, or other relevant fields; or a bachelor’s or certified accounting degree with 13 or more years of experience; PhD with 9 or more years of exeperience
  • Minimum 8 years of experience in accounting, operations and financial management of large-scale, complex, international development assistance programs in developing countries;
  • A minimum of 5 years of experience overseeing the procurement administration and financial management and reporting of a USAID-funded activity;
  • Demonstrated knowledge and skills in developing and managing large budgets, including proficiency in relevant computer applications and databases.
  • Demonstrated working knowledge of U.S. Government financial and procurement rules and regulations;
  • Demonstrated supervisory experience, interpersonal skills, and team-building experience.
  • Demonstrated written, presentation, communication, and organizational skills in English.
  • Professional experience in sub-Saharan Africa is required

Preferred Qualifications

  • Tanzanian work experience preferred. Tanzania National preferred.
  • Previous senior-level management experience working on USAID/PEPFAR -funded projects, preferably USAID contractual experience
  • USAID contractual knowledge and/or experience
  • Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

Closing date: 31 Mar 2020


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