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Procurement Officer At TASAF, June 2020. Tanzania Social Action Fund (TASAF) is currently implementing Productive Social Safety Net Program which aims at protecting the vulnerable poor households from severest consequences of poverty by implementing interventions that will lead to increased household incomes and opportunities while increasing consumption.
The TASAF Executive Director is inviting applications from suitably qualified Tanzanian nationals to fill the below vacant posts:
Title: Procurement Officer (PrO)
Appointing Authority: Executive Director
Reporting relationship: Reports to Procurement Manager.
Staff under his/her supervision: Assistant Procurement Officer and Registry Assistant cum Secretary
To assist the Procurement Manager to implement procurement activities.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
a) Participate in maintaining an acceptable procurement system;
b) Analyze user requirements, conduct market research and input when participating in the preparation of the Procurement Plan;
c) Liaise with user department to initiate procurement as per approved plan;
d) Provide orientation and training to Project Area Authority technical teams on procurement planning and management;
e) Participate in procurement monitoring activities countrywide on the TASAF supported activities and consolidate periodic reports (monthly, quarterly and annual);
f) Prepare tender and contract documents;
g) Administer contracts;
h) Manage proper filing of complete procurement records and documents and use records to post in STEP and other procurement MIS;
i) Participate in performing secretariat duties to TMU Tender Board including to review evaluation done by the Tender Evaluation Committees;
j) To facilitate Audits and respond to auditors queries;
k) To prepare audit implementation plan and coordinate implementation
l) Preparing responses to request for clarifications from bidders;
m) Follow up to ensure response to complaints are responded timely;
n) To coordinate tender opening;
o) Participate in the preparation of departmental annual implementation plan and budgets;
p) Conduct performance appraisals of staff in the unit using agreed upon performance indicators.
q) Prepare periodical and ad-hoc progress reports on procurement activities;
r) Perform any other official duties as assigned by the Procurement Manager
a) Holder of a first Degree/ Advanced Diploma in Procurement and Supply/Logistics Management or equivalent qualification in Business Studies majoring in Procurement and Supply/Logistics Management from a recognized university/institution or equivalent Professional qualification recognized by the Procurement and Supplies Professionals and Technicians Board.
b) Should be certified or registered with the Procurement and Supplies Professionals and Technicians Board at the authorized category of registration with CSP, CPSP or CIPS qualification.
c) At least five (5) years’ of experience in relevant field in Public and / or Private Sectors.
d) Must be computer literate;
e) Good communication and interpersonal skills.
f) Ability to supervise, train and coach staff in relevant skills.
g) Self-motivated with integrity and high level of confidentiality
KEY PERFORMANCE MEASURE:
a) Presence of quality tender and contract documents;
b) Existence of updated procurement plan;
c) Existence of proper files with complete procurement records and documents and data in STEP and other procurement MIS;
d) Existence of Audit implementation plan and implementation reports.
Duration of Contract: Terms of Contract is 3 years.
Duty Station: TASAF Office, Dar es Salaam.
How to apply;
Applications, enclosing scanned certified copies of certificates and Curriculum Vitae be sent to the following address:
Tanzania Social Action Fund
Board of Trustees of PSSSF Building
Jakaya Mrisho Kikwete Road
P.O. Box 2719
Applications (In PDF Format), enclosing scanned certified copies of certificates and Curriculum Vitae be sent through the following email address: [email protected]
APPLY TO [email protected]
Also, Job Descriptions and required qualifications for these posts are available in TASAF website www.tasaf.go.tz