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Risk and Compliance Officer Job Opportunity at Plan International

Posted in NGO Jobs in Tanzania

Job Overview
Risk and Compliance Officer

Dar es Salaam
Plan International

Plan International advances children’s rights and equality for girls in more than 75 countries.

Location: Dar es Salaam, Tanzania

Company: Plan International

 

role PURPOSE

The position assists the Internal Controller & Risk management Coordinator to review and audit Plan International Tanzania offices/operations, projects and partners operations to ensure the promotion of good stewardship of resources, objective assurance, and compliance with donor rules and regulations, in order to improve Plan International Tanzania operations, and help Plan International Tanzania accomplish its objectives, country strategy and purpose by bringing in a systematic, disciplined approach to evaluate and improve effectiveness of Risk management, control and governance processes and also to promote compliance with minimum standards laid down for Plan globally, its donors and Tanzania Government laws & regulation.

 

Dimensions of the Role

Reports to the Internal Controller & Risk management Coordinator
Acts as focal point for regular updates of the Country Risk Register
Accountabilities

Internal Control

Assist in developing annual audit plan to cover audit/control reviews during the year for various departments, program areas and the partners.
Participates in internal control reviews and initial fact checking investigations based on needs and as requested by the Country Director
Participate in any required self-assessment exercises on the effectiveness of internal controls and attainment of standards
Assist in the strengthening of internal controls, systems and processes
Participates the sharing of learning, based on best practices within the organisation as well as on best practices from the sector generally
Actively participates in any regional internal control / audit networks as well as relevant external networks concerning internal controls and risk management
Contributes to the induction of new staff members upon request on risk management, the control framework and the role of internal control

 

Donor Compliance and Audit

Assist in providing training and ongoing support to relevant stakeholders including Grant funded project team members, Plan field offices and partners on understanding donor financial compliance, identifying financial risks and other best practices related to financial management and ensuring compliance requirements are understood and adhered to at all levels.
Participate in preparation for donor audits. Oversee coordination of donor audits with field offices for assigned portfolio of projects.

 

Partner Risk Management

Ensure appropriate due diligence is carried out on all potential partners, including financial capacity assessment and anti-terrorism screening
Identify and follow up actions taken to address weaknesses identified through partner due diligence
Conduct partner internal control reviews to ensure compliance with donor and Plan rules and regulations
External Audits and Reviews

Liaise with Finance department and prepare External audits schedule to ensure active participation for Internal control department during the audits
Assist in facilitating capacity building for Risk Management on staff and partners

 

Risk Management

Assist in monitoring and consolidating the Country’s identified risks into a Risk Register for Plan International Tanzania Risk Register every quarter.
Periodically assist in facilitation of Fraud and Risk Management trainings for all Plan International Tanzania staff and partners in liaison with the Program Area Managers and Heads of departments.
Assist in verification of all actions taken to reduce the identified risks in all Plan stations and departments and follow up with the Program Area Manager and head of departments at Country Office on the status of the risks.
Track progress of agreed actions to mitigate risks in consultation with the risk owners
Maintain Incident register and update in every 1-2 weeks for all reported incidences while coordinating with the relevant parties as per guidelines.

Child & Youth Safeguarding, Management Standards and Global Policies

Ensures that the global policies on Safeguarding Children & Young people, Management Standards and Global Policies are monitored and effectively implemented and that concerns are reported and managed in accordance with the appropriate procedures
Key relationships

Internal

Internal Controller & Risk management Coordinator
Country Director
All CO staff including Managers/supervisors
Internal controllers and Global Assurance team in the region
NO program managers and compliance teams

External

Local NGO partners in the area of partner risk management
Relevant professional internal audit/risk management networks.
External Auditors
Technical expertise, skills and knowledge

 

Essential

At least 3 years’ experience in internal control reviews/ audit or related experience
Good analytical skills
Good interpersonal skills (open minded, pragmatic, diplomatic…)
Ability to remain calm and positive under pressure and in difficult situations
Ability to negotiate, persuade and influence
Good listener with strong advisory skills
Excellent communication skills (writing and speaking skills)
Familiarity with Microsoft Word, Excel and PowerPoint
Organised, methodical and meticulous.
Project management skills

 

Desirable

Professional qualification in accounting/auditing
First-hand experience and knowledge of working in development sector
Familiarity with project management and development sector donor requirements e.g. USAID, ECHO, EU, DFID, DFAT, UN etc.
Knowledge of Tanzania legal and regulatory environment
Understanding of the Internal Control Framework and Risk Management concepts
Facilitation and coaching skills.
Plan International’s Values in Practice

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

 

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
Risk and Compliance Officer Job Vacancy at Plan International

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organisation to build a better world for girls and all children.
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Physical Environment

This post is based at County Office which at present is a normal operational environment. However, the post-holder must be willing to travel at least 40% within the country.

Level of contact with children

Low level: low frequency of interaction with children.

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